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The UK General Data Protection Regulation 2018 (UK GDPR) and the Data Protection Act 2018 gives individuals the right to find out what information is held about them. It governs how organisations collect, use and process personal information. The legislation gives you the right to ensure that our records are correct and up to data and to have them corrected if necessary.
Under the legislation, data subjects have a number of rights, these may differ depending on the lawful basis for the processing of your data but they could include for example:-
Please be aware of our obligations under the National Fraud Initiative (NFI).
You can gain access to information that is held about yourself including the following (list is not exhaustive):
You can make a request verbally, or in writing, including on social media. We recommend you put it in writing if possible because this gives you a record of your request and ensures we are clear on the information you have requested.
If the request is not clear, we may need to contact you for clarification before we can proceed with the request.
To help us find the information we hold we will need:
To apply you need to complete this Subject Access Request form.
You must provide two forms of identification to confirm the identity of the data subject, one which confirms their identity and one which confirms their current address.
Please provide one document from each of the lists below.
Acceptable proof of identity (scanned or photocopies are only required):
Acceptable proof current address (scanned or photocopies are only required):
If you are a representative applying on behalf of the data subject, you must provide their written consent. In certain circumstances you may also be required to provide two forms of identification shown above which confirm your identity and current address.
Please note: We will not process or release any information to you until we have received the above documents to prove identity and address.
We will ask for proof of your authority to act for a third party if you are making a request on their behalf (for example proof of power of attorney, or proof of parental responsibility).
Children are generally considered competent to make a subject access request at age 12 or over.
We will require proof of parental responsibility before disclosing any information.
There is no charge for you to access information about yourself.
If the Council deems that the request is obviously unfounded or excessive we reserve the right to charge a fee for the administrative costs of complying with the request. We may also charge a fee if an individual requests further copies of their data following a request.
You can email the completed form and any relevant documentation to support your application to email@example.com
Alternatively, you can post them to:
Warrington Borough Council
Subject Access Requests
Contact Warrington East Annexe
There are several reasons why some information may be blocked out (redacted), for example it may refer to someone other than yourself: so this will not be part of your personal information.
There are occasions when we do not have the personal information you ask for. This could be for a number of reasons, for example no information about you could be found - because the records are no longer held. If we do not have the information we will let you know.